For Public Works Contractors

Avoid The Rejection
We Check Your Bid Package For Mistakes

BidFastApp reviews your bid forms, and gives you a clear Bid Readiness Report showing what is missing, what needs fixing, and where each issue appears in the documents.

Delivered in 48 hours Reviewed against your actual bid documents Includes page references and action steps 100% Compliance Guarantee

Sample Bid Readiness Report

3 Critical
CRITICAL

Missing Bid Bond

HIGH

Insurance Limit Below Requirement

CLEAR

Prevailing Wage Identified

We review bid packages issued by

City & Municipal Governments
Public School Districts
Housing Authorities
State DOTs & Transportation
Water & Utility Districts
County Governments
Airport Authorities
Community Colleges
City & Municipal Governments
Public School Districts
Housing Authorities
State DOTs & Transportation
Water & Utility Districts
County Governments
Airport Authorities
Community Colleges

and any other public owner issuing ITBs, RFPs, or RFQs

How It Works

Three steps. No back-and-forth.

1

Upload the bid package

Send the project manual, bid forms, addenda, insurance requirements, and wage sheets. Upload your COI if you want insurance reviewed.

2

We review the documents

We check the package for submission requirements, missing forms, addenda, bonds, insurance gaps, wage rules, and post-award obligations.

3

You get a Bid Readiness Report

Your report shows what is required, what is missing, where it appears in the documents, and what to fix before submission.

What This Is

This is not estimating software.
It is a pre-submission compliance review.

We review the bid package the way a second set of eyes would, checking forms, bonds, insurance, wage rules, addenda, signatures, and attachments that cause rejection before you submit.

We do

  • Bid form and submission review
  • Insurance gap analysis
  • Bonding and surety requirements
  • Prevailing wage and certified payroll
  • Post-award risk identification
  • Plain-English action items

We do not

  • Estimating or quantity takeoffs
  • Bid pricing or margin advice
  • Insurance placement or bonding
  • Legal contract negotiation
  • Payroll filing or compliance services
  • Engineering or design review

The Hidden Problem

Public bid packages bury the requirements that decide whether your bid counts.

A project manual may be 100 to 300 pages, with critical requirements scattered across instructions to bidders, addenda, forms, wage sheets, insurance exhibits, general conditions, and supplementary conditions.

BidFastApp.com reads the package and turns it into a clear submission checklist, risk summary, and action plan before you submit.

Missed Addenda

Addenda issued days before the deadline often change forms, scope, dates, or required acknowledgments. We identify every addendum and whether it must be signed, attached, or acknowledged on the bid form.

Bid Bond Requirements

We identify whether a bid bond or certified check is required, the required amount, the required form, and whether missing bid security could make the bid nonresponsive.

Insurance Gaps

We compare stated insurance requirements against your uploaded COI and flag possible gaps in limits, endorsements, additional insured language, waiver of subrogation, and umbrella coverage.

Prevailing Wage & Certified Payroll

We flag Davis-Bacon, state prevailing wage, wage determinations, certified payroll, apprenticeship, and labor compliance requirements found in the bid documents.

MBE/WBE/DBE Forms

We identify participation goals, good-faith effort forms, subcontractor outreach documents, and required diversity compliance submissions that may be due with the bid or after award.

Post-Award Traps

We flag requirements that can hurt after you win: liquidated damages, retainage, warranty obligations, closeout documents, submittal deadlines, and payment conditions.

A rejected bid wastes more than the submission fee. You lose estimator time, vendor quotes, subcontractor coordination, site walk effort, and the chance to win the job. A Bid Readiness Report helps catch preventable mistakes before the deadline.

Scope of Review

We review the bid package for the requirements contractors most often miss.

Your report is built from the actual documents you upload, including instructions to bidders, bid forms, addenda, insurance exhibits, wage sheets, general conditions, supplementary conditions, and project specifications.

Bid Submission

Bid form completeness
Required signatures and notarization
Addenda acknowledgment
Bid bond or certified check
Alternates and unit prices
Subcontractor listing forms
Mandatory site visit requirements
Non-collusion affidavits
Owner-specific certifications
Submission method, deadline, and delivery instructions

Insurance & Bonding

Bid bond requirements
Performance bond requirements
Payment bond requirements
General liability limits
Workers' compensation requirements
Auto liability requirements
Umbrella or excess coverage limits
Additional insured language
Waiver of subrogation language
Primary and noncontributory wording

Wage, Labor & Compliance

Davis-Bacon applicability
State prevailing wage applicability
Wage determination references
Certified payroll requirements
Apprenticeship requirements
MBE/WBE/DBE participation goals
Good-faith effort documentation
Licensing or registration requirements
Debarment or certification forms

Post-Award Traps

Liquidated damages
Retainage terms
Payment timing
Warranty obligations
Closeout documents
As-builts and O&M manuals
Submittal deadlines
Training requirements
Safety requirements
Background checks or badging

Your Deliverable

You get a source-cited Bid Readiness Report your team can act on.

Every flagged item tells you what we found, exactly where it appears in your bid documents, and how confident we are in the finding, so you know what to act on immediately and what to verify.

01

Executive Summary

Overall bid readiness score, critical issues, high-risk items, and a plain-English recommendation: proceed, proceed with caution, or fix before submitting.

02

Submission Checklist

A line-by-line list of required forms, signatures, attachments, addenda acknowledgments, bid security, alternates, unit prices, and delivery instructions.

03

Missing or Risky Items

A prioritized list of items that could make the bid nonresponsive, incomplete, late, or difficult to defend.

04

Bonding Review

Bid bond, performance bond, payment bond, surety, amount, timing, and post-award bonding requirements.

05

Insurance Gap Review

Project insurance requirements compared against your uploaded COI, with broker-ready action items.

06

Wage and Labor Compliance

Prevailing wage, Davis-Bacon, certified payroll, wage determinations, apprenticeship, and labor compliance requirements found in the documents.

07

Post-Award Action Plan

What you need after award: insurance certificates, bonds, submittals, payroll setup, closeout documents, warranties, and payment conditions.

Bid Readiness Report

Greenfield HVAC Replacement: Phase 2

Westfield Unified School District · Bid No. 2024-0087

62
/ 100 Readiness
● 2 Critical ● 1 High Risk ● 3 Medium ● 11 Clear

Sample Flagged Items

CRITICAL RISK Section 00 43 13

Bid Bond Required: Not Found in Package

Project manual Section 00 43 13 requires a bid bond equal to 5% of the total bid price from an approved surety (Treasury list). No bid bond or certified check found in submitted documents. Bid will be disqualified without this.

Action Required: Contact your surety immediately. Allow 1-3 business days for issuance.

HIGH RISK Exhibit C: Insurance

Insurance Gap: Umbrella Limit Below Requirement

Exhibit C requires $5,000,000 umbrella/excess liability. Your COI (Acme Insurance, Policy #AU-2024-8834) shows $2,000,000. Gap: $3,000,000. Contact your broker before submitting.

CLEAR Section 00 73 43

Prevailing Wage: Davis-Bacon Applies, Verified

WD CA20240017 (current as of this review). Applicable classifications: Sheet Metal Workers, HVAC Mechanics, Electricians. Fringe benefit requirements noted. Certified payroll forms required weekly.

Delivered as a PDF within 48 hours of document upload.

Who It's For

Built for contractors bidding public jobs without a full-time compliance department.

If you submit bids to cities, school districts, housing authorities, state agencies, or transportation departments, this review is built for you.

Electrical

HVAC / Mechanical

Roofing

Concrete & Flatwork

Sitework & Grading

Plumbing

Painting & Coatings

Fire Protection

Masonry

Landscaping

Not a fit if you need:

Quantity takeoffs or estimating
Bid pricing strategy
Legal contract negotiation
Bond procurement
Insurance placement
Private residential bid review
Emergency review due in only a few hours

BidFastApp.com does not replace your estimator, attorney, bonding agent, insurance broker, or payroll compliance provider. We are a document review service, not a licensed professional or a law firm.

Trusted by contractors across the country

Reviewed by construction compliance professionals.

Our team combines hands-on public works bidding experience with deep knowledge of prevailing wage law, bonding requirements, and agency-specific bid procedures across all 50 states.

500+

Bid packages reviewed

All 50

States covered

48 hrs

Average turnaround

100%

Compliance guarantee

"Caught a missing certified payroll form before we submitted. Would have been an automatic disqualification. We had no idea it was required."

Mike T.

Roofing Contractor — San Diego, CA

"The bonding section alone was worth the $199. Our broker didn't even flag the subguard requirement buried in the special conditions."

Lisa H.

Mechanical Subcontractor — Austin, TX

"We use BidFastApp on every public job now. The page-by-page citations save us hours of reading and give our PM a clear checklist."

R. Patel

General Contractor — Brooklyn, NY

Pricing

Simple, flat-fee pricing

No hourly rates. No surprise charges. Pay once, get your report.

Basic Bid Scan

$199

Flat fee · PDF delivered within 48 hours

For contractors who need a fast submission check before bid day.

  • Bid form checklist
  • Required signatures and attachments
  • Addenda identification
  • Bid bond or certified check requirement
  • Mandatory site visit requirement
  • Submission deadline and delivery instructions
  • Critical rejection risks
Most Popular

Full Bid Readiness Review

$499

Flat fee · Delivered within 72 hours

For contractors who want the full bid, insurance, wage, and post-award risk review.

  • Everything in Basic
  • Full 7-section Bid Readiness Report
  • Insurance gap review against your COI
  • Bonding and surety requirements
  • Prevailing wage and certified payroll review
  • MBE/WBE/DBE requirements
  • Post-award risk analysis
  • Priority action list with page references
  • One follow-up question by email

Rush Review

$999

Flat fee · 24-hour delivery

For contractors with a tight deadline who need a same-day or next-day review.

  • Everything in Full Review
  • 24-hour delivery
  • Priority review queue
  • Phone call if critical issues are found
  • Same-day action list
  • Best-effort review based on time remaining

Best for bids over $250K or any bid with insurance, bonding, or wage requirements.

FAQ

Frequently Asked Questions

Straight answers about what we do and don't do.

Upload the full bid package if possible: instructions to bidders, bid forms, project manual, specifications, addenda, wage sheets, insurance requirements, bonding requirements, general conditions, supplementary conditions, and any owner-provided forms. If you want insurance reviewed, upload your current COI.

Basic Bid Scan and Full Bid Readiness Review are delivered within 48 hours unless otherwise stated. Rush Review is delivered within 24 hours, subject to file completeness and order volume.

Choose Rush Review. We prioritize the items most likely to affect submission: bid forms, addenda, bid security, signatures, mandatory attachments, delivery instructions, and obvious insurance or wage red flags.

Yes. If you upload your COI, we compare it against the insurance requirements in the bid documents and flag possible gaps. Common issues include umbrella limits, additional insured wording, waiver of subrogation, primary and noncontributory language, auto coverage, and workers' compensation requirements.

We review the bid documents you upload regardless of state. State-specific issues are flagged when they appear in the documents. For now, we do not claim to replace state-specific legal or regulatory advice.

We flag it clearly and explain why it matters. Some issues may be fixable before submission. Others may require a decision from your team, bonding agent, insurance broker, attorney, payroll provider, or the project owner.

No. BidFastApp.com is a document review service, not a law firm. We identify requirements, risks, missing items, and action steps from the bid documents you upload. For legal interpretation, contract negotiation, insurance placement, bonding, payroll compliance, or bid strategy, you should consult the appropriate licensed professional.

No. We do not provide pricing, estimating, takeoffs, labor rates, material quantities, or bid strategy. We focus on whether the bid package appears complete and compliant from a submission and documentation standpoint.

BidFastApp.com does not replace your estimator, attorney, bonding agent, insurance broker, or payroll compliance provider. We review documents and identify compliance issues. Acting on those findings (getting a bond, updating your COI, fixing your forms) is done by you and your team. We give you the roadmap.

Still have questions?

Our reviewers are happy to answer questions before you purchase.

Email us a question

Have a public bid due soon? Get the package reviewed before you submit.

Upload your bid documents and receive a plain-English Bid Readiness Report showing required forms, missing items, rejection risks, insurance gaps, wage requirements, and post-award traps.

Flat fee. PDF report. 48-hour turnaround. No estimating or legal advice.

100% Compliance Guarantee
All 50 states
PDF delivered to your dashboard